Mid-Year Financial Planning Worksheet for Therapists
Slow Season? Stay Ahead Instead
If summer tends to bring a lighter caseload, you're not alone. Many therapists experience a seasonal dip during June through August. But fewer sessions don't have to mean more financial stress.
That slower pace can actually be the perfect opportunity to pause, reflect, and plan. Whether you want to stabilize your income, prepare for time off, or just feel more in control of your finances, this worksheet is designed to help you do just that.
Download our free Mid-Year Financial Planning Worksheet for Therapists below, and follow this guide to get the most out of it.
Why Mid-Year Financial Planning Matters for Therapists
Therapists often wear many hats: clinician, business owner, marketer, and more. With an endless amount of tasks to complete, planning often just doesn’t happen! But having an effective plan can help you reach your goals faster and give you valuable information about what tasks to prioritize.
Mid-year planning helps you:
Reconnect with your financial goals
Review what’s working (and what’s not)
Adjust your pricing, scheduling, or savings strategy before Q4
Create a plan to reduce income dips or support time off
Step-by-Step: How to Use the Worksheet
Here’s how to walk through the worksheet once you download it:
1. Review Your Income (Jan–June)
Use your bookkeeping records or QuickBooks reports to fill in your total income for each month. Make sure you’ve processed all transactions in your bank feed first if you are a QuickBooks user!
Tip: Look for patterns. Are some months consistently slower?
2. Review Your Expenses
List your business expenses so far this year. Break them into categories like:
Rent or home office
Payroll or contractor payments
Software
Professional development
This helps you spot areas to reduce or reallocate spending.
Tip: If you are a QuickBooks user run your reports by month to see the trends of your spending. This can also help verify the accuracy of your bookkeeping!
3. Set a Summer Cash Goal
Do you want to:
Maintain a consistent salary through summer?
Take a vacation and still meet your income goals?
Determine how much you need saved to do that, and divide it over the remaining weeks in Q2-3 to see how much to save weekly.
Example: Goal: $3,750 saved by July 31 Timeline: 6 weeks Weekly savings needed: $625/week
4. Reassess Your Goals
Use the worksheet to:
Set income goals for Q3 and Q4
Identify what changes may be needed to hit those goals (e.g., raise rates, add a group offering)
Track personal financial priorities (pay down debt, build savings, etc.)
Smart Moves Therapists Are Making Right Now
Here’s how other private practice owners are using the worksheet:
One client noticed July always slowed down, so she now builds in a "vacation savings" goal each spring.
Another used the worksheet to see that supervision income covered most business expenses, freeing up client income to support growth.
One therapist raised her fees mid-year after realizing she hadn't adjusted them since 2022.
Use these ideas to reflect on your own opportunities.
Plan Now, Enjoy Summer Later
Financial clarity doesn’t have to be overwhelming. A few simple steps now can help you:
Avoid surprises during slow months
Build a cash cushion for time off
Make confident business decisions going into the fall
If you’re ready to plan smarter and reduce stress, download the free worksheet and take 20 minutes this week to map out your next steps. Happy planning!
